Master the Digital Closing: How to Use Prolegis’s New DRR Submission Review Feature

For real estate practitioners, few things disrupt a practice quite like a Land Titles rejection arriving 30+ days after a file has closed. The funds are gone, the keys have been handed over, and the file has been archived—only for an administrative error to pull you right back in.

When you are acting for the purchaser, you are at a distinct disadvantage: you do not draft the Transfer of Land. You are entirely dependent on the accuracy of the seller’s lawyer. Prolegis has introduced a powerful new DRR Submission Review feature within its Digital Registry Submission tool to perform a full, automated review of your submitted Land Titles documents before submission, allowing you to resolve issues when all parties are highly motivated to cooperate.

Here is how to seamlessly integrate this feature into your purchaser-side workflow.

The 6-Step Workflow for Purchaser's Counsel

Optimizing your registration review takes less than a minute. Once you are ready to prepare your submission package, follow this pattern:

1. Prepare and Sign (Purchaser Docs): Draft your mortgage documents and affidavit re: value within Prolegis, and have them executed by your buyer client.

2. Receive Seller Documents: Receive the fully executed Transfer of Land and the standard trust letter from the seller’s lawyer.

3. Scan the Package: Scan the seller's signed transfer, your client's signed mortgage documents, and any accompanying affidavits into clean, readable PDFs.

4. Upload to the DRR Tool: Navigate to the DRR Submission Review tool in Prolegis and upload the scanned transfer, mortgage, and the current title search.

5. The 30-Second Pause: Wait roughly 30 seconds. In the background, Prolegis runs a comprehensive, full review of the submitted Land Titles documents to ensure everything is accurate and compliant.

6. Review the Results: Access the DRR tool screen to view a comprehensive breakdown of the automated audit.

Why This Feature Is Critical for the Purchaser’s Lawyer

Automating this final check does more than just save paper; it acts as a critical line of defense for your practice, especially when dealing with paperwork you didn't create.

1. Leverage the Power of Pre-Closing Motivation

The fundamental flaw of the traditional workflow is that errors are often discovered too late. Trying to track down clients for re-signatures or chasing the seller's lawyer for amendments 30+ days post-closing is a nightmare; the clients are busy moving, and the other side has already been paid and moved on to other files. Using the DRR Submission Review tool allows you to determine errors pre-closing, when all parties are highly motivated to correct mistakes quickly to ensure the deal actually crosses the finish line.

2. Catching Mismatched Names and Missing Middle Names

Because the transfer comes from external counsel, discrepancies are incredibly common. It is remarkably easy for a seller's lawyer to misspell a buyer's name on the Transfer of Land, or entirely omit a middle name that appears on your mortgage and the Affidavit of Value. Prolegis instantly flags these mismatches across your package, ensuring your documents align perfectly.

3. Eliminating the Dreaded 30+ Day Rejection

The primary benefit of catching these typos early is simple: zero post-closing rejections. By fixing a misspelled name or an omitted middle initial prior to submission, you ensure your package goes through on the first attempt—avoiding the stress of a failed registration weeks after the fact.

4. Eliminating the Risk of "Missing" a Rejection

In a busy practice, registry rejection notices can easily get buried in a crowded inbox or overlooked until it's too late. Prolegis centralizes this status. Because you catch the errors before submission, you eliminate the risk of assuming a title is safely registered when it is actually sitting in a rejection queue.

5. Catching What Land Titles Misses (The "Joint Tenants" Trap)

Land Titles clerks check for registration validity, not necessarily your client's specific intentions. If your purchase contract dictates the buyers take title as Joint Tenants, but the tenancy is omitted from the Transfer, Land Titles may still register it.

6. Boosting Practice Efficiency and Peace of Mind

Beyond risk mitigation, this tool dramatically speeds up your post-closing workflow. Junior staff can confidently upload documents knowing the system provides a safety net, freeing up senior lawyers to focus on complex file issues rather than proofreading strings of numbers and names. You get faster turnarounds, happier clients, and total peace of mind on closing day.

P.S. While this workflow is framed for a standard purchase file, the DRR Submission Review tool is equally powerful for refinances—especially matrimonial or estate files where a Transfer of Land accompanies the new mortgage—as well as the registration of discharges to ensure old encumbrances are cleared cleanly without administrative delays.