Case Studies | Prolegis Solutions Ltd.

Our priority is helping legal teams do their best work, maximizing their time. Take a look at the following case studies conducted on verified Prolegis users.

Empowering a Growing Law Firm to Thrive Amidst High Volume

Client Profile

A small, high-volume law firm specializing in real estate conveyancing.

The Challenge

Prior to partnering with us, the firm faced significant operational hurdles. They were on the cusp of adopting a new software solution that, upon closer inspection, did not align with their specific needs. This misalignment, combined with an already high-volume real estate practice, pushed their capacity to its limits. The primary conveyancer, a critical asset to the firm, was particularly burdened, often working long hours, seven days a week, to manage the workload. The firm recognized an urgent need for a solution that could not only handle their current volume but also provide the flexibility and efficiency necessary to prevent burnout and support growth.

The Solution

The firm onboarded with our solution, designed to streamline and optimize legal workflows, particularly in high-volume practice areas like real estate conveyancing. Our approach focused on providing intuitive software that truly met their operational demands and offered the flexibility required for modern legal practice.

The Results

The impact of our solution became evident almost immediately, especially as the real estate market experienced a strong upturn, leading to significantly increased transaction volumes for the firm.

Unprecedented Volume Management: Despite the surge in business, the lead conveyancer, empowered by our software, was able to maintain an exceptional level of productivity. At one point, she successfully transacted over 100 real estate deals in a single month – a volume 2.5 to 3 times greater than what a proficient conveyancer typically handles.
Improved Work-Life Balance: The most profound impact was on the primary conveyancer's personal well-being. On a busy Friday afternoon, she reached out to express her gratitude, noting that she was able to finish her work early and enjoy a well-deserved glass of wine. This was a stark contrast to her previous routine of working long, continuous hours.
Enhanced Flexibility and Remote Work Capability: During a particularly demanding real estate season, the conveyancer specifically highlighted how much our solution helped her by enabling her to work efficiently from home. This capability was crucial, as their previous software would have necessitated her physical presence in the office, adding to the stress of an already busy period.

Conclusion: Our partnership enabled the law firm to not only navigate but thrive amidst a booming real estate market. By providing a software solution that truly met their needs and offered critical flexibility, we helped them increase their capacity, improve employee well-being, and ensure continued success in a high-demand environment.

Rapid Adoption and Enhanced Operational Efficiency for a Large Real Estate Law Firm

Client Profile

A prominent real estate law firm, managing a substantial monthly volume exceeding 200 transactions.

The Challenge

This distinguished real estate law firm sought an advanced software solution to effectively manage its extensive transactional workload. A paramount requirement was a swift and seamless transition to the new system, designed to mitigate any potential disruption to their high-volume operational cadence.

The Solution

The firm strategically selected Prolegis, our comprehensive legal software solution, specifically engineered to optimize high-volume real estate practices. Our dedicated implementation team executed an expedited onboarding process, facilitating the firm's complete transition to Prolegis in under 30 days.

The Results

The integration of Prolegis yielded demonstrably positive outcomes, underscoring the software's adaptability and the efficacy of our support framework.

Accelerated and Successful Transition: The firm achieved a full operational transition to Prolegis in less than 30 days. This rapid deployment is particularly noteworthy given their monthly transaction volume of over 200, ensuring minimal interruption to their critical business processes.
Elevated User Satisfaction: Feedback from our primary firm contact indicates widespread acceptance and positive reception of the program. A significant majority of administrative staff are experiencing notable enhancements in their workflow efficiency. While a minor segment of users is undergoing a standard adjustment phase, our team proactively extended offers for supplementary training and on-site assistance to ensure a smooth and comprehensive adoption for all personnel.
Affirmative Leadership Endorsement: Our key firm contact, possessing a strong technological acumen, expressed considerable enthusiasm for Prolegis. Significantly, another conveyancer, characterized by a less technical background, also conveyed high satisfaction with the program, thereby affirming the software's intuitive design and user-friendliness across diverse technical proficiencies. The firm's legal practitioners, in turn, are operating with increased efficiency, allowing them to concentrate on core legal responsibilities, indicative of the system's seamless background operation.
Responsive Support and Tailored Customization: The firm highly values our team's proactive responsiveness and agility in implementing requested modifications. Our contact articulated no current concerns and expressed appreciation for our promptness, including our readiness to integrate their corporate logo into their official letterhead.

Conclusion: The successful and expedited transition of this large real estate law firm to Prolegis unequivocally demonstrates the software's robust capabilities and our unwavering commitment to client success. Despite their substantial transaction volume, the firm experienced a streamlined adoption, with key stakeholders expressing high levels of satisfaction and commendation for our responsive support. Prolegis has unequivocally proven to be an instrumental tool in empowering even the most extensive real estate practices to operate with superior efficiency and unwavering confidence.

Exponential Growth and Improved Staff Management

Client Profile

A legal firm operating across multiple distinct practice areas, including real estate conveyancing, characterized by a team possessing varying levels of experience in real estate transactions.

The Challenge

Prior to the implementation of our solution, this multi-practice legal firm encountered substantial operational constraints within its real estate division. The presence of legal professionals and support staff with limited prior experience in this specialized area led to discernible inefficiencies, a constrained transactional capacity, and frequently necessitated personnel extending their work beyond standard business hours to manage the existing real estate caseload. This also resulted in valuable daytime hours, otherwise allocable to other practice areas, being disproportionately consumed by real estate-related tasks. The firm identified a critical imperative to augment its real estate processing capabilities, not merely to expand volume but also to enhance overall operational efficiency, ensure the consistent delivery of high-quality service, and cultivate a more sustainable work-life balance for its personnel. Furthermore, the management of staff attrition within the demanding real estate conveyancing environment presented an ongoing organizational challenge.

The Solution

The firm strategically adopted Prolegis. Our implementation methodology emphasized the provision of a highly intuitive system capable of mitigating the impact of staff inexperience through meticulously designed workflows, integrated safeguards, automated task execution, and comprehensive support. The platform's architectural design inherently facilitates the proactive identification of nascent discrepancies and errors.

The Results

The integration of the Prolegis platform yielded transformative outcomes across multiple dimensions of the firm's operations:

Substantial Increase in Annual Transaction Volumes: By leveraging the inherent efficiencies and automation capabilities offered by Prolegis, the firm achieved a significant expansion of its real estate operations. This culminated in an annual transaction volume that more than doubled, representing a remarkable accomplishment given the initial experience profile of the staff. This growth directly translated into augmented revenue streams and an expanded market presence for the firm.
Elimination of Extended Work Hours: A critical and profoundly impactful outcome was the near complete cessation of after-hours work dedicated to real estate transactions. The enhanced efficiency and streamlined processes empowered firm personnel to conclude their responsibilities within standard business hours, thereby substantially improving their work-life balance and mitigating the risk of professional burnout.
Increased Capacity for Diversified Practice Areas: With real estate tasks being executed with heightened efficiency, firm team members experienced an increase in available time during regular workdays. This newly acquired capacity could subsequently be reallocated to other practice areas, thereby augmenting the firm's overall productivity and service delivery across its diverse legal offerings.
Accelerated Proficiency and Assured Quality Service: Legal professionals and staff with limited prior experience were able to attain high levels of proficiency on the Prolegis platform. The system's embedded safeguards and structured workflows ensured the preservation of high-quality service standards, even as new team members rapidly developed their competencies.
Proactive Error Detection and Remediation: The platform's design facilitated the early identification of omissions and errors. This proactive detection mechanism enabled timely corrective actions, preventing potential issues from escalating and ensuring the integrity of all real estate transactions.
Optimized Workflow Management: The workstep overview feature emerged as an indispensable utility. It furnished a clear, comprehensive visualization of pending tasks, enabling team members to efficiently prioritize and execute their work, thereby optimizing overall workflow management.
Enhanced Staff Turnover Management: While staff attrition remains an intrinsic challenge within the real estate conveyancing domain, its impact on the firm became considerably more manageable. Remaining team members, empowered by the platform's efficiency, were capable of seamlessly absorbing additional real estate volume. Furthermore, the structured nature of Prolegis significantly streamlined and accelerated the onboarding process for new team members, thereby reducing the overall disruptive effects associated with personnel changes.

Conclusion: The successful implementation of the Prolegis platform empowered this multi-practice legal firm to surmount the limitations associated with staff inexperience and achieve unprecedented growth within its real estate division. By providing a robust, intuitive, and quality-controlled solution, Prolegis not only facilitated a dramatic increase in transactional volumes and fostered an improved work-life balance but also enhanced overall firm efficiency, ensured the consistent delivery of high-quality service, and streamlined staff management, unequivocally demonstrating the platform's comprehensive capacity to drive both operational excellence and organizational resilience.